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Contracting

Home » Contracting

 

Work that HSSAI CAN Perform	Work that HSSAI CANNOT Perform
Systems evaluations Technology assessments Operational assessments Risk-informed resource analyses Simulation Model development High-level systems engineering assessments and analysis of alternatives Technical and analytic support to strategy, policy, and program development Other work as provided in the HSSAI Sponsoring Agreement	Routine administrative work Manufacturing and/or production Operations Day-to-day services readily available within the private sector

Tasks must be consistent with the Institute's mission, legislative purpose, and capabilities. Detailed policies and procedures are found in DHS Management Directive 143-04: Establishing or Contracting with Federally Funded Research and Development Centers (FFRDCs) and National Laboratories.

The four phases of the process that culminates in assignment of a task to the Institute are briefly described below.

I. Statement of Objectives (SOO)

A prospective task sponsor should contact the DHS S&T Program Manager for HSSAI. Working in collaboration with the Program Manager, the task sponsor develops the SOO or Statement of Work (SOW), a description of the technical need to be addressed. The Program Manager ensures the nature of the task is appropriate for HSSAI and has a sound analytic solution. The Program Manager also helps the task sponsor prepare other documentation, including an Independent Government Cost Estimate (IGCE) and FFRDC Certification.

HSSAI may from time to time provide unsolicited SOWs to the Program Manager who will help determine and coordinate appropriate sponsors for the work.

II. Task Execution Plan (TEP)

The Program Manager transmits the SOO to HSSAI and formally requests a plan showing how the task will be performed, anticipated costs, and schedule. After HSSAI submits the TEP to the Program Manager, the Program Manager approves the proposal and forwards it to the Task Sponsor(s) for final edits and approval.

III. Transfer of Funds

The task sponsor transfers the required funds to DHS S&T using an Inter/Intra-agency Agreement (IAA). DHS Management Directive 0710.1, Reimbursable Agreements, provides detailed information for IAAs within DHS. Task sponsors may also need to complete a Determination & Findings (D&F) form, to document that the transfer of funds is in the best interests of the government. The HSSAI Contracting Officer’s Representative (COR) can provide assistance in executing these documents. Once the signed IAA is received from the task sponsor and countersigned (accepted) by the DHS S&T authorized official, the S&T financial office establishes an S&T fund site for execution of the Purchase Requisition (PR).

IV. Award

Upon certification that funds have been received by DHS S&T, the program office prepares a Purchase Requisition (PR) for legal review and routing through the S&T financial office. The approved PR is forwarded to the Contracting Office, which initiates a Task Order under DHS’s contract with Analytic Services Inc. After accepting the Task Order, HSSAI begins work.

For More Information

S&T Directorate:
If you have access to DHS Online, please visit, click here.

 

HSSAI:
HSIInfo@hsi.dhs.gov